Strategic • Effective • Results-Driven

QR Code Placement Guide

Master strategic QR code placement and collect 3x more photos at your event.

Start Your EventSee How It Works
3x
More Photos
85%
Guest Participation
2 min
Setup Time

Before Your Event

Build anticipation and prepare guests for seamless photo sharing before they arrive

🎯 Most Popular Pre-Event Strategies

Email invitation with QR code example

Email Invitations

Include the QR code in your event invitation with messaging like:

"Get ready to snap and share! Scan this QR code to access our event gallery."

60% early engagement
Social media post with QR code example

Social Media Posts

Share QR code images in posts and stories leading up to your event.

"Instagram Stories countdown posts, Facebook event pages, Twitter announcements."

200% organic reach
Event website with QR code example

Event Website

Embed the QR code prominently on your event landing page or registration form.

"Place it in the hero section or as a call-to-action after registration completion."

40% pre-arrival scans

💡 Additional Pre-Event Ideas

Digital Channels

  • Event management apps (Eventbrite, custom apps)
  • Wedding planning websites
  • WhatsApp group messages
  • Email signatures leading up to event

Physical Materials

  • Physical save-the-date cards
  • Invitation envelope stickers
  • Event flyers and posters
  • Business cards for corporate events

At Your Event

Strategic placement throughout your venue for maximum guest engagement and photo collection

🎯 High-Impact Venue Locations

Entrance signage with QR code example

Entrance Signage

Large welcome signs with QR codes - first touchpoint for guests

📍 6ft+ signs at main entrance
📊 95% visibility
Table tent cards with QR code example

Table Tent Cards

Small folded cards on each dining table with clear instructions

📍 One per table, easy to spot
📊 80% table interaction
Photo booth area with QR code example

Photo Booth Area

Perfect placement near photography hotspots and selfie zones

📍 Backdrop integration + stands
📊 90% capture rate
Bar and food area with QR code example

Bar & Food Areas

High-traffic areas where guests naturally gather and wait

📍 Bar top displays + menu inserts
📊 70% casual scanning

💡 More Creative Placement Ideas

Table & Decor

  • Napkin bands with QR codes
  • Centerpiece integration
  • Menu card inserts
  • Favor bag stickers

Wearable & Portable

  • Event badges/lanyards
  • Wristbands with codes
  • T-shirt prints
  • Program booklets

Strategic Spots

  • Registration desk displays
  • Restroom area signs
  • Dance floor perimeter
  • Gift table area

Proven Results from Strategic Placement

Real data from events that implemented our QR code placement strategies

85%
Guest Participation
Average participation rate with strategic placement
3x
More Photos
Compared to single QR code placement
12
Average Placements
Optimal number of QR code locations per event
45 sec
Average Scan Time
From seeing QR code to uploading first photo
Create Your Event NowLearn How It Works

Quick Reference Checklist

Print this checklist and use it for your next event setup

📋 Pre-Event Checklist

QR code included in email invitations
QR code added to event website/registration page
Social media posts scheduled with QR code
Table tent cards printed and ready
Standing signs designed and ordered
Staff briefed on QR code locations

🎯 Event Day Checklist

Entrance signage with QR code placed
Registration table displays set up
Table tent cards distributed to all tables
Bar/food area QR codes positioned
Photo booth area QR codes installed
Staff ready to assist guests with scanning